When setting up payroll processing, your payroll provider will need some important information to ensure that your employees are paid accurately and on time. Here are some of the key pieces of information that your payroll provider may require:
- Business information (name, address, EIN, etc.)
- Employee information (full name, address, SSN, tax withholding information, etc.)
- Pay rates and schedules
- Benefits and deductions
- Tax information (federal, state, and local)
- Bank account information
- Payroll history (if you’ve had payroll before)
- Payroll preferences (how you want to pay employees, how often, etc.)
Here are some specific questions you should be prepared to answer:
- How many employees do you have, and are they paid a salary or hourly rate?
- Do you offer benefits to your employees, such as health insurance or retirement plans?
- What is your pay frequency (weekly, bi-weekly, monthly)?
- Do you have any employees who work overtime or recieve bonuses?
- Are there any specific state or federal tax requirements that apply to your business or employees?
- How do you track employees’ time and attendance?
- Have you had any issues with payroll compliance or errors in the past?
- What is your process for new employee onboarding and termination?
By providing your payroll specialist with accurate and up-to-date information, you can help facilitate a smooth and timely payroll process and ensure that your busniess stays compliant with all relevant tax laws and regulations.